Automated SAP Application for Invoice Generation and Verification
Challenge: Efficiency and Processing Issues in Invoicing
A global logistics company faced significant efficiency and processing challenges in invoicing certain products. The previously manual process relied on Excel files, which were entered into an SAP application, verified there, and used for invoice generation. Due to the high implementation effort required for an SAP interface, there was an urgent need for an automated solution to optimize data transfer.
Objective: Automation of the Invoicing Process
The company aimed to substantially increase the efficiency of invoicing while simultaneously reducing error rates in the process. An automated solution was intended to eliminate manual input and ensure error-free data transmission.
Solution: RPA with UiPath and SharePoint
To achieve these goals, amotIQ solutions implemented a Robotic Process Automation (RPA) solution using UiPath and SharePoint. At the start of the process, the virtual assistant checks the Excel documents for plausibility. After successful verification, the validated documents are individually transferred into the SAP system, taking into account all technical requirements from the Excel files.
Once the data is stored in the SAP system, the SAP document number is recorded back in the Excel document. Subsequently, the processed documents are archived in an SAP repository, followed by a comprehensive invoice and reimbursement review.
Implementation: From 14 Minutes to 30 Seconds
The implementation of this automated solution dramatically reduced the processing time per document: The average processing time dropped from 14 minutes to just 30 seconds, representing a remarkable 96% improvement. Additionally, the error rate in the process was reduced to zero, significantly increasing the accuracy and reliability of invoicing.
Result: Increased Efficiency and Error-Free Processing
Thanks to the automation of the invoicing process, the logistics company was able not only to significantly improve efficiency but also to elevate the quality of invoicing to a new level. The automated process ensures timely and error-free invoice generation, enhancing satisfaction among all stakeholders.
Conclusion: amotIQ solutions as an Innovative Partner
The successful implementation of the RPA solution for invoicing demonstrates how amotIQ solutions supports companies in optimizing their processes and boosting efficiency. By leveraging cutting-edge technologies, the logistics company was able to decisively improve its operations while reducing error rates to zero.
